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Policies

  • Payment & Fees
  • Financial Aid
  • Absences & Closings
  • Other Policies & Information

Calendar:

School Year: September-June
See calendar for school holidays/ vacations.

Summer Term: July-August (tuition and registration fees separate from School Year)

Tuition and Registration Fees:

School Year: $35 ($50 maximum per family) annual, non-refundable registration fee is due upon registration for Private Lessons (one-on-one instruction). Students who start at the beginning of the school year are registered for 32 weeks of private instruction. Students may add additional lessons if time and schedules allow. Students who begin at any other point in the school year will be registered for the maximum number of lessons possible between the start date and June 30th, allowing time for make-up lessons as needed.

Classes and Ensembles (group instruction) which are scheduled for the full school year may be paid in full at time of registration, or in two installments (one at registration and one in January). All other Classes and Ensembles must be paid in full at registration.

Summer: $5 ($10 max. per family) non-refundable registration fee for Private Lessons. For Classes and Ensembles, payment in full is due upon registration. For Private Lessons payment in full is due upon placement and scheduling. Once scheduled, there are no make-ups, refunds, or credits for summer Private Lessons cancelled or missed by the student. 

Payment:

Indian Hill Music accepts cash, checks, and Visa, MasterCard, or Discover. You may use the Automatic Debit Plan during the School Year for all plans, and your credit card will be automatically charged for each payment on the due dates. There is a $25 fee for returned checks.

Family Discount:

If one family member registers for Private Lessons, immediate family members receive a 10% discount on their Private Lessons. Students enrolling for more than one Private Lesson receive a 10% discount on the additional set of Private Lessons. The discount is taken on the least expensive lesson(s). Discount is for Private Lessons only, and is not applicable to Classes, Ensembles, or summer Private Lessons.

Outstanding Balances:

New registrations will not be processed until past due balances are paid in full. Indian Hill Music reserves the right to suspend or discontinue instruction of any student who is delinquent in fulfilling their financial obligation. Student benefits, such as recital performance, may also be withheld.

Withdrawals & Refunds:

There are no refunds for a Class or Ensemble unless the course is cancelled due to insufficient enrollment or if Indian Hill Music or the student's teacher determines that the student has been inappropriately placed.

New students who start Private Lessons are enrolled for an introductory period of four lessons to ensure a good match. Please contact the Music School placement staff prior to the end of the introductory period if you have any concerns and would like to change or cancel your placement. If a student does not plan to continue lessons at any time during the introductory period the family must inform the Music School placement staff in writing. After the fourth lesson, the placement becomes a commitment for the remainder of the year and there are no refunds.


Formal notification of withdrawal must be made in person, by email, or in writing to the Music School placement staff, who must approve the withdrawal. Refund or credit may be granted due to special circumstances only. Teacher notification is not considered formal notice of withdrawal. Non-attendance is not considered notice of withdrawal.

If you wish to withdraw from the second half of the school year, written notification must be made to the Music School placement staff during the opt-out period (January 8-20) in order to release you from your financial obligations.

Indian Hill Music is committed to providing music education to as many students as possible regardless of financial circumstances. Need-based scholarships are available for Private Lessons, Classes, and Ensembles. Scholarship award decisions are made before the school year begins. The scholarship application deadline for the 2017-2018 school year school year is August 1, with additional applications being accepted on a rolling basis throughout the school year pending available funds. The deadline for the Summer term is June 1. Awards are based on total tuition for number and length of lessons for which a student is registered. Scholarship recipients will receive payment plan options with notification of their scholarship award.

For students who register after the start of the school year, scholarship applications may be submitted at the time of registration. Awards will depend upon remaining funds available and are based on tuition for the number of lessons remaining in the school year. Students or families receiving scholarship assistance will be expected to volunteer a small amount of time to Indian Hill Music. Scholarship students are expected to maintain good progress and attendance, and family co-payments of tuition must be made in a timely manner in order to be considered for future scholarship awards.
 
To apply for a scholarship for a Private Lesson, Class, or Ensemble, please submit a registration form, a scholarship form, a copy of your most recent 1040 form, and a $50 deposit (applied to tuition and fees). Incomplete applications will not be processed. Scholarship forms are also available from the office. Please call the office with any questions.

Funding for scholarships is provided by the Albert and Elizabeth Stone Scholarship Fund, the Charles Lincoln Gagnebin Memorial Scholarship Fund, the Linda Marley Forrest Scholarship Fund, the Marge Besas Scholarship Fund, the Faith A. B. Wilkinson Memorial Scholarship Fund, contributions from individuals, foundations, and businesses, and donations from our school community at our annual Performathon.

Private Lessons:

Private Lesson students are allowed two make-up lessons per school year if the student begins lessons before January 14, and one make-up lesson if the student begins lessons after January 14. Twenty-four (24) hours advance notice must be given to qualify for a make-up lesson. If less than 24-hours notice is given for a student absence, the lesson is marked as an unexcused absence, and no credit will be issued for that lesson.

If a teacher is absent, the lesson will be made up or the student will receive a credit at the end of the year. If a student misses a make-up lesson, there is no credit/refund and no additional make-up lesson. Student families and teachers are expected to work together to schedule make-ups. If a teacher offers a number of opportunities to schedule a make-up but the student is unavailable for any of those times, the lesson will be forfeited and no credit will be given.

Substitute teachers may be scheduled occasionally when a teacher is going to be absent for a number of weeks. Please inform your teacher or the Music School placement staff if you prefer not to work with a substitute.

Summer Lessons: There are no make-ups or credits for lessons missed or cancelled by students in the summer term.

Classes & Ensembles:

Individual absences for a Class or Ensemble cannot be made up. If a teacher is absent, the Class or Ensemble will be made up at the regular class day and time.

Tardiness:

Students who are late for a lesson cannot be guaranteed their full lesson time. Faculty will wait for a student for one third of the lesson time before starting another lesson or leaving. Missed lesson time due to faculty tardiness will be made up at a mutually convenient time.

School Closings:

For school closings due to inclement weather or emergencies, call the office or check our website after 8:00 am for morning classes, 1:00 pm for afternoon classes, and 5:00 pm for evening classes. Only two make-ups per year will be offered for any Lesson, Class, or Ensemble cancelled due to a school closing. There is no refund or credit for subsequent closings.

Accessibility:

Our facility at 36 King Street in Littleton is fully handicapped accessible.

For Families with Young Students - Supervision of Children:

To ensure your child's safety, please be sure to pick him/her up promptly after their lesson, class, or ensemble. Children waiting in the lobbies before and/or after their lesson/class/ensemble are NOT supervised. Children are under supervision during their instruction time only. Neither teachers nor administrative staff are responsible for supervising children outside of teaching times.

Discrimination Policy:

Indian Hill Music does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, citizenship, ancestry, age, mental or physical disability, veteran status, or any other category protected under applicable law in its admissions, education programs, activities, or employment policies.

Photography & Other Media:

Indian Hill Music reserves the right to create photographs or audio/video recordings of classes, ensembles, recitals, or other activities. These materials may appear in print, audio, and digital media, including Indian Hill Music’s website and social media platforms. Photographs or audio/video recordings taken during Indian Hill Music private lessons are considered eligible for the above uses unless the school receives prior written notification as well as a photograph of the student (for internal identification purposes only). Indian Hill Music will not publish the names of students involved in any private lesson or group activity without parental consent.

Non-Discrimination Policy: Indian Hill Music does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, citizenship, ancestry, age, mental or physical disability, veteran status, or any other category protected under applicable law in its admissions, education programs, activities, or employment policies.


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